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City Council Meeting Agenda and Staff Reports

June 1, 2016

CITY COUNCIL
AND AS SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY
CITY OF PALM SPRINGS, CALIFORNIA

Council Chamber, 3200 East Tahquitz Canyon Way, Palm Springs, California 92262
www.palmspringsca.gov

AGENDA


Robert Moon, Mayor
Chris Mills, Mayor Pro Tem
Ginny Foat, Councilmember
Geoff Kors, Councilmember
J.R. Roberts, Councilmember

City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.    

David H. Ready, Esq., Ph.D., City Manager
James Thompson, Chief of Staff/City Clerk
Marcus Fuller, Assistant City Manager/City Engineer
Douglas C. Holland, City Attorney
Geoffrey S. Kiehl, Director of Finance and Treasurer

Any person who wishes to speak regarding an item on the agenda or on a subject within the City’s jurisdiction during the “Public Comments” portion of the agenda must file a “Speaker Card” with the City Clerk BEFORE that portion of the agenda is called.  Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda.

Testimony for Public Hearings will only be taken at the time of the hearing.  Any person who wishes to speak at a Public Hearing must file a “Speaker Card” with the City Clerk BEFORE the Public Hearing is called.

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way.  Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk.  Agenda and staff reports are available on the City’s website www.palmspringsca.gov.  If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204.

Please note, any agenda item which has not been initiated by 10:00 P.M. may be continued to a subsequent meeting.

City Council meetings are webcast live on the City’s website www.palmspringsca.gov and cablecast live on PSCTV Channel 17 and 26.103.  Meetings are re-broadcast (following the meeting) on Thursday at 8:00 P.M., Saturday at 1:30 P.M. and Tuesday at 7:00 P.M.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects.  If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner.  Please contact the Office of the City Clerk, 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

4:30 P.M. CLOSED SESSION

 CALL TO ORDER (Council Chamber):

PUBLIC COMMENT (Council Chamber):  This time has been set aside for members of the public to address the City Council on items contained only on the Closed Session Agenda.

RECESS TO CLOSED SESSION (Small Conference Room):  See Closed Session Agenda.

6:00 P.M. REGULAR MEETING

CALL TO ORDER:

PLEDGE OF ALLEGIANCE:  Girl Scout Troop 1257.

INVOCATION:  Rev. Andrew Green, The Church of St. Paul in the Desert.  

ROLL CALL:

PRESENTATIONS:

REPORT OF CLOSED SESSION:

ACCEPTANCE OF THE AGENDA:  The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or “no” votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion.  The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

1.    PUBLIC HEARINGS:

1.A.    CONSIDERATION OF THE VACATION OF A PORTION OF CAHUILLA ROAD RIGHT-OF-WAY BETWEEN BARISTO ROAD AND RAMON ROAD LOCATED IN SECTION 15, TOWNSHIP 4 SOUTH, RANGE 4 EAST AND CEQA DETERMINATION (FILE R 15-07):
RECOMMENDATION: 1) Open the public hearing and receive public testimony; and 2) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, VACATING AND ABANDONING ALL OF ITS RIGHT, TITLE, AND INTEREST IN A PORTION OF THE PUBLIC RIGHT-OF-WAY DEDICATED FOR CAHUILLA ROAD LOCATED BETWEEN BARISTO ROAD AND RAMON ROAD LOCATED IN SECTION 15, TOWNSHIP 4 SOUTH, RANGE 4 EAST, AND APPROVING A DETERMINATION THAT THE ACTION IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (FILE R 15-07).”

1.B.    PUBLIC HEARING ON THE FISCAL YEAR 2016-17 BUDGET, ALLOCATED POSITIONS AND COMPENSATION PLAN, SUCCESSOR AGENCY ADMINISTRATIVE BUDGET, HOUSING SUCCESSOR AGENCY BUDGET, APPROPRIATIONS LIMIT AND APPROVE ANNUAL INSURANCE POLICY RENEWALS FOR THE CITY’S INSURANCE PORTFOLIO FOR FISCAL YEAR 2016-17:
RECOMMENDATION: 1) Open the Public Hearing and accept public testimony on the Fiscal Year 2016-17 Budget; 2) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING THE ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR 2016-17;” 3) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING THE BUDGET FOR FISCAL YEAR 2016-17 AND SUCH OTHER MATTERS AS REQUIRED;” 4) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ACTING SOLELY IN ITS CAPACITY AS THE SUCCESSOR AGENCY TO THE CITY OF PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY, AND IN ITS CAPACITY AS THE HOUSING SUCCESSOR AGENCY TO THE CITY OF PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY, APPROVING THE SUCCESSOR AGENCY AND HOUSING SUCCESSOR AGENCY BUDGETS FOR FISCAL YEAR 2016-17, AND OTHER SUCH MATTERS AS REQUIRED;” 5) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2017;” 6) Direct the City Manager and Director of Finance and Treasurer to make the appropriate modifications to the Budget and prepare the final budget document for Fiscal Year 2016-17; and 7) Adopt Resolution No. ____ “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AUTHORIZING KEENAN & ASSOCIATES AS THE CITY’S BROKER OF RECORD, TO PURCHASE PROPERTY LIABILITY, EXCESS EARTHQUAKE/FLOOD LIABILITY (DIFFERENCE IN CONDITION), EXCESS LIABILITY, EXCESS WORKERS COMPENSATION, AIRPORT OWNERS AND OPERATORS LIABILITY, VILLAGE FEST LIABILITY, MULTI MEDIA LIABILITY, AIRCRAFT HULL LIABILITY, CRIME/FIDELITY LIABILITY, AND CYBER LIABILITY INSURANCE POLICIES FROM VARIOUS CARRIERS FOR POLICY YEAR 2016-2017, EFFECTIVE JULY 1, 2016.”

PUBLIC COMMENT:  This time has been set aside for members of the public to address the City Council on Consent Calendar and other agenda items; and items of general interest within the subject matter jurisdiction of the City.  Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda.  Three (3) minutes assigned for each speaker.  Testimony for Public Hearings will only be taken at the time of the hearing.

CITY COUNCIL SUB-COMMITTEE REPORTS AND UPDATES:  This time is set aside for City Council sub-committees to provide brief reports and updates.  

COUNCILMEMBER COMMENTS: This portion of the meeting is set aside for brief general comments, and/or other issues of concern from members of the City Council.  

CITY MANAGER’S REPORT:  This time is set aside for the City Manager to update the City Council on important items initiated by staff or previously requested by the City Council.

2.    CONSENT CALENDAR:
The following routine matters may be acted upon by one motion.  Individual items may be removed by the Council for separate discussion at this time or under Approval of the Agenda.  The title is deemed to be read and further reading waived on any ordinance listed on the Consent Calendar for introduction or adoption.

2.A.    REPORT ON THE POSTING OF THE AGENDA:
RECOMMENDATION:  Receive and file Report on the Posting of the June 1, 2016, City Council Agenda.

2.B.    APPROVAL OF MINUTES:
RECOMMENDATION: Approve the City Council Minutes of May 18, 2016 and May 11, 2016.

2.C.    APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS:
RECOMMENDATION:  1) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS FOR THE PERIOD ENDED 04-23-2016 BY WARRANTS NUMBERED 419515 THROUGH 419531 TOTALING $28,922.85, LIABILITY CHECKS NUMBERED 1085370 THROUGH 1085372 TOTALING $2,092.27, FIVE WIRE TRANSFERS FOR $386.76, AND THREE ELECTRONIC ACH DEBITS OF $1,441,776.57 IN THE AGGREGATE AMOUNT OF $1,473,178.45, DRAWN ON BANK OF AMERICA.;” 2) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY WARRANTS NUMBERED 1085373 THROUGH 1085475 IN THE AGGREGATE AMOUNT OF $1,199,984.80, DRAWN ON BANK OF AMERICA;” 3) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY TWO WIRE TRANSFERS IN THE AGGREGATE AMOUNT OF $254,121.39, DRAWN ON BANK OF AMERICA;” 4) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY WARRANTS NUMBERED 1085476 THROUGH 1085591 IN THE AGGREGATE AMOUNT OF $1,990,157.40, DRAWN ON BANK OF AMERICA;” 5) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS FOR THE PERIOD ENDED 05-07-2016 BY WARRANTS NUMBERED 419532 THROUGH 419549 TOTALING $34,136.79, LIABILITY CHECKS NUMBERED 1085592 THROUGH 1085609 TOTALING $88,601.35, FIVE WIRE TRANSFERS FOR $58,889.04, AND THREE ELECTRONIC ACH DEBITS OF $1,265,507.19 IN THE AGGREGATE AMOUNT OF $1,447,134.37, DRAWN ON BANK OF AMERICA;” and 6) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY WARRANTS NUMBERED 1085610 THROUGH 1085711 IN THE AGGREGATE AMOUNT OF $2,002,892.80, DRAWN ON BANK OF AMERICA.”

2.D.    TREASURER’S INVESTMENT REPORT AS OF APRIL 30, 2016:
RECOMMENDATION: Receive and File the Treasurer’s Investment Report as of April 30, 2016.

2.E.    2016 BIENNIAL NOTICE FOR CITY STAFF TO REVIEW THE CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT:
RECOMMENDATION:  Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, REQUIRING CITY STAFF TO REVIEW THE CONFLICT OF INTEREST CODE AND SUBMIT THE 2016 BIENNIAL NOTICE AS REQUIRED UNDER THE POLITICAL REFORM ACT.”

2.F.    APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID THE MESQUITE AVENUE STREET IMPROVEMENTS (CITY PROJECT NO. 12-01):
RECOMMENDATION: 1) Approve the plans, specifications and estimate and 2) Authorize staff to advertise and solicit bids for Mesquite Avenue Street Improvements project (City Project No. 12-01).

2.G.    APPOINTMENT OF THE CITY OF PALM SPRINGS REPRESENTATIVE TO THE COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT BOARD OF TRUSTEES:
RECOMMENDATION:  Appoint Dr. W. Douglas Kunz as the City of Palm Springs Representative to the Coachella Valley Mosquito and Vector Control Board of Trustees for the term ending December 31, 2017.

2.H.    APPROVAL OF A SEWER CONNECTION EXEMPTION FOR THE PROPERTY LOCATED AT 2379 LEONARD ROAD IN ACCORDANCE WITH TITLE 15 OF THE PALM SPRINGS MUNICIPAL CODE:
RECOMMENDATION: Approve an exemption to the requirement to connect to the public sewer system for the property located at 2379 Leonard Road, in accordance with Chapter 15.14.010 of the Palm Springs Municipal Code, and Resolution No. 20650, subject to a requirement to execute a Sewer Covenant obligating connection to the public sewer when available in the future.

2.I.    APPROVE THE PURCHASE OF TACTICAL PATROL VESTS FROM MIDWEST ARMOR UTILIZING FUNDS DONATED BY THE AGUA CALIENTE BAND OF CAHUILLA INDIANS:
RECOMMENDATION:  1) Approve a purchase order to Midwest Armor and Strategic Solutions, in the amount of $27,277.25, for the purchase of 65 new tactical patrol vests; and 2) Authorize the City Manager to execute any necessary documents to effectuate the purchase.

2.J.    ORDINANCE NO. 1892 RELATING TO HOURS OF OPERATION AND MEDICAL CANNABIS CULTIVATION FACILITIES FOR PERMITTED MEDICAL CANNABIS COLLECTIVES AND COOPERATIVES:
RECOMMENDATION:  Waive the reading of the ordinance text in its entirety and adopt Ordinance No. 1892, “AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING SECTIONS 5.35.210.D.2, 5.35.340.C.1, AND CHAPTER 3.35 OF THE PALM SPRINGS MUNICIPAL CODE, RELATING TO HOURS OF OPERATION AND MEDICAL CANNABIS CULTIVATION FACILITIES FOR PERMITTED MEDICAL CANNABIS COLLECTIVES AND COOPERATIVES.”

2.K.    APPROVE ONE (1) ADDITIONAL YEAR TO ANNUAL SOFTWARE MAINTENANCE AGREEMENT FOR WEB BASED REGISTRATION FOR PROGRAMS AND FACILITY RENTALS:
RECOMMENDATION: 1) Approve a software maintenance and usage agreement in a form acceptable to the City Attorney for a one (1) year term with The Active Network, LLC for their web based registration, facility rentals, etc. proprietary system. 2) Authorize the City Manager to execute all necessary documents. A6001.

2.L.    APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC., FOR ON-CALL ENGINEERING PLAN CHECK SERVICES:
RECOMMENDATION: 1) Approve a Professional Services Agreement with Engineering Resources of Southern California, Inc., a California corporation, for “on-call” engineering plan check services for an initial three (3) year term, subject to two (2) additional one (1) year extensions; 2) Authorize the issuance of Purchase Orders in amounts sufficient to cover the cost of required services pursuant to the Agreement on a “pass-through” basis, with plan check fees collected by the City from a developer received as payment for requested plan check services; and 3) Authorize the City Manager to execute all necessary documents. A____.
    
2.M.    APPROVE A CONTRACT SERVICES AGREEMENT WITH ST. FRANCIS ELECTRIC, LLC, FOR ON-CALL TRAFFIC SIGNAL MAINTENANCE SERVICES:
RECOMMENDATION: 1) Approve a Contract Services Agreement for “On-Call” Traffic Signal Maintenance Services to St. Francis Electric, LLC, a California limited liability company, at an annual maximum contract amount of $380,000 for an initial three (3) year term, subject to two (2) additional one (1) year extensions; 2) Approve a 90-day extension of Agreement No. 5793 with Siemens Industry, Inc. (formerly known as Republic ITS), effective July 1, 2016, and authorize issuance of a Purchase Order in an amount not to exceed $50,000 for completion of previously approved traffic signal maintenance work orders with Siemens Industry, Inc.; and 3) Authorize the City Manager to execute all necessary documents. A____. A5793.
    
2.N.    PROPOSED RESOLUTION SETTING THE PUBLIC HEARING FOR THE ANNUAL LEVY OF ASSESSMENTS FOR VARIOUS CITYWIDE STREET LIGHTING AND PARKWAY MAINTENANCE DISTRICTS, FISCAL YEAR 2016-17 AND ENGINEER’S REPORT:
RECOMMENDATION: 1) Adopt Resolution No. _____ “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ORDERING THE PREPARATION OF AND GIVING PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT REGARDING STREET LIGHTING MAINTENANCE DISTRICT NO. 3, AND PARKWAY MAINTENANCE DISTRICTS NO. 6A, 6C, 7, 8, 9, AND 10 (ZONES 1 AND 2), AND LANDSCAPE MAINTENANCE DISTRICT NO. 12, TO ESTABLISH ANNUAL ASSESSMENTS AND THE LEVY AND COLLECTION RELATED THERETO FOR FISCAL YEAR 2016-17;” and 2) Adopt Resolution No. _____ “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DECLARING ITS INTENTION TO CONDUCT A PUBLIC HEARING ON JULY 6, 2016, REGARDING STREET LIGHTING MAINTENANCE DISTRICT NO. 3, AND PARKWAY MAINTENANCE DISTRICTS NO. 6A, 6C, 7, 8, 9, AND 10 (ZONES 1 AND 2), AND LANDSCAPE MAINTENANCE DISTRICT NO. 12, AND TO LEVY AND COLLECT ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2016-17.”

Street Lighting Maintenance District No. 3 (Crossley Tract)
Parkway Maintenance District No. 6A (Fairport Development)
Parkway Maintenance District No. 6C (Park Sonora Tract)
Parkway Maintenance District No. 7 (Sunrise Norte Tract)
Parkway Maintenance District No. 8 (Vintage Palms Tract)
Parkway Maintenance District No. 9 (Flora Vista Tract)
Parkway Maintenance District No. 10 Zone 1 (Mountain Gate)
Parkway Maintenance District No. 10 Zone 2 (Mountain Gate 2)
Landscape Maintenance District No. 12 (Smoke Tree Commons)

    
2.O.    APPROVE AMENDMENT NO. 3 IN THE AMOUNT OF $16,500 TO THE CONSULTING SERVICES AGREEMENT WITH INTERACTIVE DESIGN CORPORATION FOR THE JAMES O. JESSIE DESERT HIGHLAND UNITY CENTER OUTDOOR PERFORMANCE STAGE AND OUTDOOR BALL FIELD LIGHTING PROJECT (CITY PROJECT NO. 14-18):
RECOMMENDATION: 1) Approve Amendment No. 3 in the amount of $16,500 to the Consulting Services Agreement (A6697) with Interactive Design Corporation for revised total contract amount of $62,400 for the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project No. 14-18; and 2) Authorize the City Manager to execute all necessary documents. A6697.

2.P.    APPROVE AMENDMENT NO. 4 IN THE AMOUNT OF $9,050 TO THE CONSULTING SERVICES AGREEMENT WITH URRUTIA ARCHITECTS (A6465) FOR THE POLICE DEPARTMENT REMODEL (CITY PROJECT NO. 15-05):
RECOMMENDATION: 1) Approve Amendment No. 4 in the amount of $9,050 to the Consulting Services Agreement with Urrutia Architects for a revised total contract amount of $193,430 for the Police Department Remodel, City Project No. 15-05; and 2) Authorize the City Manager to execute all necessary documents. A6465.
    
2.Q.    APPROVE AMENDMENT NO. 5 IN THE AMOUNT OF $165,900 TO THE PROFESSIONAL SERVICES AGREEMENT NO. 4461 WITH DOKKEN ENGINEERING FOR ADDITIONAL DESIGN SERVICES FOR THE INDIAN CANYON DRIVE WIDENING & BRIDGE REPLACEMENT, CITY PROJECT NO. 01-11, FEDERAL AID PROJECT NO. BRLO 5282 (017):
RECOMMENDATION: 1) Approve Amendment No. 5 in the amount of $165,900 to Professional Services Agreement No. 4461 with Dokken Engineering for a revised total contract amount of $1,390,600 for additional design services; and 2)     Authorize the City Manager to execute all necessary documents. A4461.

2.R.    APPROVAL OF PARCEL MAP 35507 FOR PROPERTY LOCATED AT THE SOUTHEAST CORNER OF RAMON ROAD AND GENE AUTRY TRAIL, IN SECTION 20, TOWNSHIP 4 SOUTH, RANGE 5 EAST:
RECOMMENDATION: Adopt Resolution No. ____ “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PARCEL MAP 35507 FOR PROPERTY LOCATED AT THE SOUTHEAST CORNER OF RAMON ROAD AND GENE AUTRY TRAIL, IN SECTION 20, TOWNSHIP 4 SOUTH, RANGE 5 EAST.”

2.S.    APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH CASC ENGINEERING AND CONSULTING, INC., FOR ON-CALL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM CONSULTING SERVICES:
RECOMMENDATION: 1) Approve a Professional Services Agreement with CASC Engineering and Consulting, Inc., a California corporation, for “on-call” National Pollutant Discharge Elimination System NPDES program consulting services for an initial three (3) year term, subject to two (2) additional one (1) year extensions; 2) Authorize a purchase order in the amount of $200,000 to CASC Engineering and Consulting, Inc. for annual NPDES program consulting services for Fiscal Year 2016-17 and subsequent fiscal years during the term of the Agreement; and; 3) Authorize the City Manager to execute all necessary documents. A____.

2.T.    UPDATE AND STATUS REPORT REGARDING THE 2016 STRATEGIC PLANNING GOALS AND OBJECTIVES:
RECOMMENDATION: Receive and File.

2.U.    APPROVAL OF CONTRACT CHANGE ORDER NO. 2 IN THE AMOUNT OF $25,259.92 WITH CCS CONTRACTORS, INC. FOR THE FIRE STATION NO. 2 CHILLER REPLACEMENT (CITY PROJECT
NO. 14-17)
:
RECOMMENDATION: 1) Approve Contract Change Order No. 2 in the amount of $25,259.92 to the construction contract with CCS Contractors, Inc. for a revised total contract amount of $204,094.22 for the Fire Station No. 2 Chiller Replacement, City Project No. 14-17; and 2) Authorize the City Manager to execute all necessary documents. A6769.

EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

3.    LEGISLATIVE:  None.

4.    UNFINISHED BUSINESS:  None.

5.    NEW BUSINESS:

5.A.    CITY COUNCIL AD HOC SUBCOMMITTEE REPORT REGARDING CITY COUNCIL RULES OF PROCEDURE AND THE CONDUCT OF CITY COUNCIL MEETINGS:
RECOMMENDATION:  Direct Staff to modify the City Council Rules of Procedure for adoption by the City Council.

5.B.    APPOINTMENT OF VARIOUS COMMISSIONERS AND BOARD MEMBERS AS PART OF THE 2016 ANNUAL RECRUITMENT PROCESS:
RECOMMENDATION: Appoint members to various Commissions and Boards as part of the 2016 Annual Recruitment.

5.C.    REPORT ON BUILDING OFFICIAL APPROVAL OF A REQUEST FOR EARLY CONSTRUCTION START TIME OF 5:00 A.M. FROM MONDAY THRU THURSDAY FOR CERTAIN WORK ACTIVITIES AT THE KIMPTON HOTEL CONSTRUCTION SITE FROM JUNE 15, 2016, THROUGH OCTOBER 15, 2016:
RECOMMENDATION: Receive and File.

5.D.    REPORT ON BUILDING OFFICIAL APPROVAL OF A REQUEST FOR EARLY CONSTRUCTION START TIME OF 12:00 A.M. TO 7:00 A.M. FROM MONDAY THRU FRIDAY FOR CERTAIN WORK ACTIVITIES AT THE ANDAZ HOTEL CONSTRUCTION SITE FROM JUNE 2, 2016, THROUGH NOVEMBER 3, 2016:
RECOMMENDATION: Receive and File.

5.E.    AWARD A CONSTRUCTION CONTRACT TO MARIPOSA LANDSCAPES, INC. IN THE AMOUNT OF $1,494,970.76 FOR LANDSCAPE AND GROUNDS MAINTENANCE SERVICES (INVITATION FOR BIDS NO. 16-02):  
RECOMMENDATION:  1) Award a Contract Services Agreement for Landscape and Grounds Maintenance Services to Mariposa Landscapes, Inc. in the amount of $1,494,970.76 for the services identified in Bid Schedules A through F, inclusive, (excluding the full amount of $929,480 for Bid Schedule G for annual tree trimming services); 2) Authorize a Contract Change Order and issuance of an additional Purchas Order in the amount of $339,880 in accordance with the unit prices identified in Bid Schedule G for annual tree trimming services; 3) Authorize the City Manager to approve and execute Contract Change Orders up to an additional cumulative amount of $100,000 for additional or emergency landscape, grounds maintenance or tree trimming services; and 4) Authorize the City Manager to execute all necessary documents.  A____.

5.F.    REVIEW AND APPOINT AD HOC AND STANDING CITY COUNCIL SUBCOMMITTEES:
RECOMMENDATION:  Review, Reappoint and/or Appoint ad hoc and standing City Council Subcommittees.

COUNCILMEMBER COMMENTS, REQUESTS, AND REPORTS: Additional general comments, reports, announcements, requests of staff and/or issues of concern to Councilmembers are briefly presented at this time.

ADJOURNMENT: The City Council will adjourn to the next regular meeting Wednesday, June 15, 2016, at 6:00 p.m. Council Chamber, City Hall, preceded by Closed Session, Small Conference Room, City Hall, 3200 East Tahquitz Canyon Way, Palm Springs.

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