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City Council Meeting Agenda and Staff Reports

February 20, 2013

CITY COUNCIL
CITY OF PALM SPRINGS, CALIFORNIA

Council Chamber, 3200 East Tahquitz Canyon Way, Palm Springs, California 92262
www.palmspringsca.gov

AGENDA


Steve Pougnet, Mayor
Chris Mills, Mayor Pro Tem
Ginny Foat, Councilmember
Rick Hutcheson, Councilmember
Paul Lewin, Councilmember

City of Palm Springs Vision Statement: Palm Springs aspires to be a unique world class desert community, where residents and visitors enjoy our high quality of life and a relaxing experience. We desire to balance our cultural and historical resources with responsible, sustainable economic growth and to enhance our natural desert beauty. We are committed to providing responsive, friendly and efficient customer service in an environment that fosters unity among all our citizens.

David H. Ready, Esq., Ph.D., City Manager
James Thompson, Chief of Staff/City Clerk
Douglas C. Holland, City Attorney
Thomas Wilson, Assistant City Manager
Geoffrey S. Kiehl, City Treasurer

Any person who wishes to speak regarding an item on the agenda or on a subject within the City’s jurisdiction during the “Public Comments” portion of the agenda must file a “Speaker Card” with the City Clerk BEFORE that portion of the agenda is called. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda.

Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak at a Public Hearing must file a “Speaker Card” with the City Clerk BEFORE the Public Hearing is called.

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204.

Please note, any agenda item which has not been initiated by 10:00 P.M. may be continued to a subsequent meeting.

City Council meetings are webcast live on the City’s website www.palmspringsca.gov and cablecast live on PSCTV Channel 17. Meetings are re-broadcast (following the meeting) on Thursday at 8:00 P.M., Saturday at 1:30 P.M. and Tuesday at 7:00 P.M.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

4:30 P.M. CLOSED SESSION

CALL TO ORDER (Council Chamber):

PUBLIC COMMENT (Council Chamber): This time has been set aside for members of the public to address the City Council on Items contained only on the Closed Session Agenda.

RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.

6:00 P.M. REGULAR MEETING

CALL TO ORDER:

PLEDGE OF ALLEGIANCE: Palm Springs Air Force ROTC Junior Color Guard.

INVOCATION: Father John Kavcak, Our Lady of Solitude Church.

ROLL CALL:

PRESENTATIONS:

REPORT OF CLOSED SESSION:

ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or “no” votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion. The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

1. PUBLIC HEARINGS: None.

PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Consent Calendar and other agenda items; and items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Three (3) minutes assigned for each speaker. Testimony for Public Hearings will only be taken at the time of the hearing.

COUNCILMEMBER COMMENTS: This portion of the meeting is set aside for brief general comments, and/or other issues of concern from members of the City Council.

CITY MANAGER’S REPORT: This time is set aside for the City Manager to update the City Council on important items initiated by staff or previously requested by the City Council.


2. CONSENT CALENDAR:
The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Approval of the Agenda. The title is deemed to be read and further reading waived on any ordinance listed on the Consent Calendar for introduction or adoption.

2.A. REPORT ON THE POSTING OF THE AGENDA:
RECOMMENDATION: Receive and file Report on the Posting of the February 20, 2013, City Council Agenda.

2.B. APPROVAL OF MINUTES:
RECOMMENDATION: Approve the City Council Minutes of February 6, 2013.

2.C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE MONTH OF JANUARY 2013:
RECOMMENDATION: Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of January 1 through January 31, 2013.

2.D. ACCEPT THE RESIGNATION OF JEFF MCLAUGHLIN FROM THE VILLAGEFEST BOARD:
RECOMMENDATION: 1) Accept with regret the resignation of Jeff McLaughlin from the Villagefest Board; and 2) Direct the City Clerk to post a Notice of Vacancy for the unexpired term ending June 30, 2014.

2.E. ACCEPT THE RESIGNATION OF LARRY SMITH FROM THE PERSONNEL BOARD:
RECOMMENDATION: 1) Accept with regret the resignation of Larry Smith from the Personnel Board; and 2) Direct the City Clerk to post a Notice of Vacancy for the unexpired term ending June 30, 2013.

2.F. AMENDMENT NO. 2 TO THE FISCAL YEAR 2012-13 ALLOCATED POSITIONS AND COMPENSATION PLAN TO PROVIDE FOR A SENIOR CODE COMPLIANCE OFFICER:
RECOMMENDATION: 1) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING AMENDMENT NO. 2 TO THE FISCAL YEAR 2012-13 ALLOCATED POSITIONS AND COMPENSATION PLAN ADOPTED BY RESOLUTION NO. 23145;” and 2) Authorize the City Manager to execute all documents necessary to effectuate this action.

2.G. AMENDED CITY POLICY ON DISCRIMINATION, HARASSMENT AND RETALIATION:
RECOMMENDATION: Receive and file the amended City Administrative Regulation on Discrimination, Harassment and Retaliation.

2.H. AMENDMENT NO. 2 TO AGREEMENT NO. A6256 WITH PARSONS BRINCKERHOFF, INC. FOR AIRPORT PROFESSIONAL SERVICES:
RECOMMENDATION: 1) Approve Amendment No. 2 to Agreement No. A6256 with Parsons Brinkerhoff Inc. for additional services in the development of a new Airline Use and Lease Agreement, and engineering services for conceptual design development related to future improvements of the rental car facilities, in the amount of $110,550;
2) Authorize the City Manager to execute all necessary documents; and
3) Authorize the City Manager to approve and execute change orders in an amount not to exceed 10% of the total contract amount, as required, to address changes in the project scope. A6256.

2.I. AMENDING THE FISCAL YEAR 2012-13 BUDGET FOR THE CITY’S HOUSING ELEMENT UPDATE:
RECOMMENDATION: Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ACTING SOLELY IN ITS CAPACITY AS THE HOUSING SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY, AMENDING THE FISCAL YEAR 2012-13 BUDGET FOR THE HOUSING ELEMENT UPDATE.”

2.J. DESIGNATION OF CITY OFFICERS TO EXECUTE EMERGENCY DISASTER ASSURANCES AND AGREEMENT FOR THE STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES:
RECOMMENDATION: 1) Approve the Form 130 Disaster Designees as the City Manager/Director of Emergency Services, Fire Chief, and Director of Finance and Treasury; and 2) Direct the City Clerk to certify and transmit Form Cal EMA 130 to the Office of Emergency Services.

2.K. SKATE PARK OPERATIONS AND MANAGEMENT FACILITY PROJECT APPROVE AN ESTIMATED COMPREHENSIVE SKATE PARK PROJECT BUDGET, AMEND THE FISCAL YEAR 2012-13 BUDGET, AND APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A6272 WITH INTERACTIVE DESIGN CORPORATION, IN THE AMOUNT OF $30,100:
RECOMMENDATION: 1) Approve the estimated comprehensive budget for the new Skate Park Operations and Management Facility Project in the total amount of $750,000; 2) Adopt Resolution No. _____,
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2012-13 FOR SKATE PARK OPERATIONS AND MANAGEMENT FACILITY PROJECT;” 3) Approve Amendment No. 1 to Agreement No. A6272 with Interactive Design Corporation, in the amount of $30,100 for a total revised agreement amount of $54,400 for the Skate Park design of the Skate Park Operations and Management Facility; and 4) Authorize the City Manager to execute all necessary documents. A6272.

2.L. SCULPTURE EXHIBITION PROPOSAL SUBMITTED BY THE SCULPTURE FOUNDATION:
RECOMMENDATION: Direct the Public Arts Commission to discuss and return to the City Council.

2.M. ZONING MAP UPDATE AND CONVERSION TO GRAPHIC INTERFACE SYSTEM (GIS) FORMAT (CASE 5.1287):
RECOMMENDATION: Receive and file the zoning map update and conversion to GIS format.

EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

3. LEGISLATIVE:

3.A. INTRODUCTION OF AN ORDINANCE PERTAINING TO FIRE SPRINKLER REQUIREMENTS FOR A-2 (ASSEMBLY) OCCUPANCIES, INCLUDING RESTAURANTS AND BARS:
RECOMMENDATION: 1) Waive full reading of the ordinance text and introduce by title only on first reading Ordinance No. _____,
“AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING SUBSECTION 27 OF SECTION 8.04.510 OF THE PALM SPRINGS MUNICIPAL CODE (SECTION 903.2.1.2 OF THE STATE FIRE CODE) PERTAINING TO FIRE SPRINKLER REQUIREMENTS FOR A-2 (ASSEMBLY) OCCUPANCIES, INCLUDING RESTAURANTS AND BARS;” and 2) Direct staff to schedule a public hearing on March 6, 2013, to consider the adoption of the proposed Ordinance.

4. UNFINISHED BUSINESS:

4.A. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID FOR BICYCLE LANES AND MODIFYING THE NON-MOTORIZED TRANSPORTATION PLAN CHANGING THE DESIGNATION ON VIA ESCUELA FROM CLASS II TO CLASS III (CP 12-08):
RECOMMENDATION: 1) Approve the plans, specifications and estimate and working details for Bicycle Lanes and authorize staff to advertise for bids (CP 12-08); and 2) Direct staff to initiate an amendment to the Circulation Element of the 2007 General Plan and Appendix F Non Motorized Transportation Master Plan, adopted by Resolution No. 22077, to amend the designation on Via Escuela from a Class II to a Class III Bike Lane.

5. NEW BUSINESS:

5.A. MID-YEAR FISCAL YEAR 2012-13 BUDGET UPDATE:
RECOMMENDATION: Direct staff as appropriate.

5.B. APPROVE AN AGREEMENT WITH ALBERT GROVER AND ASSOCIATES FOR TWO-WAY OPERATION FEASIBILITY STUDIES FOR PALM CANYON DRIVE, INDIAN CANYON DRIVE, AND ANDREAS ROAD:
RECOMMENDATION: 1) Approve an agreement with Albert Grover and Associates in an amount not-to-exceed $105,000, for two-way operation feasibility studies for Palm Canyon Drive, Indian Canyon Drive, and Andreas Road; 2) Authorize the City Manager to execute the agreement; and 3) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2012-13 TO PROVIDE FUNDING FOR TWO-WAY TRAFFIC STUDY.” A____.

5.C. APPOINT AN ALTERNATE DIRECTOR TO THE EASTERN RIVERSIDE COUNTY INTEROPERABLE COMMUNICATIONS AUTHORITY (ERICA):
RECOMMENDATION: Appoint an Alternate Director to the Eastern Riverside County Inoperable Communications Authority (ERICA).

COUNCILMEMBER COMMENTS, REQUESTS, AND REPORTS: Additional general comments, reports, announcements, requests of staff and/or issues of concern to Councilmembers are briefly presented at this time.

ADJOURNMENT: The City Council will adjourn to Wednesday, March 6, 2013, at 6:00 P.M. Council Chamber, City Hall, preceded by Closed Session, Small Conference Room, City Hall, 3200 East Tahquitz Canyon Way, Palm Springs.

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