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City Council Meeting Agenda and Staff Reports

April 17, 2013

CITY COUNCIL
CITY OF PALM SPRINGS, CALIFORNIA

Council Chamber, 3200 East Tahquitz Canyon Way, Palm Springs, California 92262
www.palmspringsca.gov

AGENDA

Steve Pougnet, Mayor
Chris Mills, Mayor Pro Tem
Ginny Foat, Councilmember
Rick Hutcheson, Councilmember
Paul Lewin, Councilmember

City of Palm Springs Vision Statement: Palm Springs aspires to be a unique world class desert community, where residents and visitors enjoy our high quality of life and a relaxing experience. We desire to balance our cultural and historical resources with responsible, sustainable economic growth and to enhance our natural desert beauty. We are committed to providing responsive, friendly and efficient customer service in an environment that fosters unity among all our citizens.

David H. Ready, Esq., Ph.D., City Manager
James Thompson, Chief of Staff/City Clerk
Douglas C. Holland, City Attorney
Geoffrey S. Kiehl, City Treasurer

Any person who wishes to speak regarding an item on the agenda or on a subject within the City’s jurisdiction during the “Public Comments” portion of the agenda must file a “Speaker Card” with the City Clerk BEFORE that portion of the agenda is called. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda.

Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak at a Public Hearing must file a “Speaker Card” with the City Clerk BEFORE the Public Hearing is called.

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204.

Please note, any agenda item which has not been initiated by 10:00 P.M. may be continued to a subsequent meeting.

City Council meetings are webcast live on the City’s website www.palmspringsca.gov and cablecast live on PSCTV Channel 17. Meetings are re-broadcast (following the meeting) on Thursday at 8:00 P.M., Saturday at 1:30 P.M. and Tuesday at 7:00 P.M.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

4:30 P.M. CLOSED SESSION

CALL TO ORDER (Council Chamber):

PUBLIC COMMENT (Council Chamber): This time has been set aside for members of the public to address the City Council on Items contained only on the Closed Session Agenda.

RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.

6:00 P.M. REGULAR MEETING

CALL TO ORDER:

PLEDGE OF ALLEGIANCE: Palm Springs Air Force ROTC Junior Color Guard.

INVOCATION: Rev. Amanda Burr, United Methodist Church.

ROLL CALL:

PRESENTATIONS:

REPORT OF CLOSED SESSION:

ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or “no” votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion. The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

1. PUBLIC HEARINGS: None.

PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Consent Calendar and other agenda items; and items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Three (3) minutes assigned for each speaker. Testimony for Public Hearings will only be taken at the time of the hearing.

COUNCILMEMBER COMMENTS: This portion of the meeting is set aside for brief general comments, and/or other issues of concern from members of the City Council.

CITY MANAGER’S REPORT: This time is set aside for the City Manager to update the City Council on important items initiated by staff or previously requested by the City Council.

2. CONSENT CALENDAR:
The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Approval of the Agenda. The title is deemed to be read and further reading waived on any ordinance listed on the Consent Calendar for introduction or adoption.

2.A. REPORT ON THE POSTING OF THE AGENDA:
RECOMMENDATION: Receive and file Report on the Posting of the April 17, 2013, City Council Agenda.

2.B. APPROVAL OF A NOTICE TO PROCEED FOR VEOLIA WEST OPERATING SERVICES, INC. FOR THE CONSTRUCTION PHASE OF THE TRICKLING FILTERS ARM REPLACEMENT (CP 13-15):
RECOMMENDATION: Authorize the Director of Public Works/City Engineer to issue a Notice to Proceed to Veolia West Operating Services, Inc. for the construction phase of the Wastewater Treatment Plant Trickling Filters Arm Replacement Project in the amount of $408,625 (CP 13-15).

2.C. PURCHASE AND INSTALLATION OF NEW FIRE ALARM SYSTEM AT CITY HALL:
RECOMMENDATION: 1) Approve the purchase and installation of a new fire alarm system at City Hall as specified in Invitation for Bid (IFB) No. 13-14 to O’Linn Security Inc. in the amount of $44,133.55;
2) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE FISCAL YEAR 2012-13 BUDGET FOR THE PROCUREMENT AND INSTALLATION OF A FIRE ALARM SYSTEM AT CITY HALL;” and 3) Authorize City Manager, or his designee, to execute all necessary documents, including the Purchase Order.

2.D. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE MONTH OF MARCH 2013:
RECOMMENDATION: Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of March 1 through March 31, 2013.

2.E. SECOND READING AND ADOPTION OF ORDINANCE NO. 1819, RELATING TO SELECTION OF CONTRACTOR AND ESTABLISHING REGULATIONS FOR THE GRANT OF SOLID WASTE FRANCHISE AGREEMENTS:
RECOMMENDATION: Waive the reading of the full text of the ordinance and adopt Ordinance No. 1819, “AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING PALM SPRINGS MUNICIPAL CODE SECTION 6.04.015 RELATING TO THE SELECTION OF CONTRACTOR AND ESTABLISHING REGULATIONS FOR THE GRANT OF SOLID WASTE FRANCHISE AGREEMENTS FOR THE CITY OF PALM SPRINGS.”

2.F. ACCEPT THE RESIGNATION OF JOHN GILMER FROM THE HISTORIC SITE PRESERVATION BOARD:
RECOMMENDATION: 1) Accept with regret the resignation of John Gilmer from the Historic Site Preservation Board; and 2) Direct the City Clerk to post a Notice of Vacancy for the unexpired term ending
June 30, 2014.

2.G. PROPOSED RESOLUTION ESTABLISHING TWO (2) HOUR ELECTRIC VEHICLE ONLY PARKING IN DESIGNATED AREAS:
RECOMMENDATION: Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ESTABLISHING AND APPROVING TWO-HOUR ELECTRIC VEHICLE ONLY PARKING AT VARIOUS CITY OWNED PROPERTIES.”

2.H. AWARD CONTRACT TO UNIVERSAL ASPHALT CO., INC. FOR THE DESERT HIGHLAND UNITY CENTER (DHUC) MAIN PARKING LOT IMPROVEMENTS PROJECT (CP 13-12):
RECOMMENDATION: 1) Approve an agreement with Universal Asphalt Co., Inc. for the DHUC Main Parking Lot Improvements Project in the amount of $77,415 (CP 13-12); and 2) Authorize the City Manager to execute all necessary documents. A____.

2.I. APPROVAL OF MINUTES:
RECOMMENDATION: Approve the City Council Minutes of April 3, 2013.

EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

3. LEGISLATIVE: None.

4. UNFINISHED BUSINESS: None.

5. NEW BUSINESS:

5.A. PRESENTATION AND DISCUSSION OF THE DRAFT FISCAL YEAR 2013-14 GENERAL FUND BUDGET AND SPECIAL EVENTS AND FISCAL YEAR 2012-13 3RD QUARTER UPDATE:
RECOMMENDATION: Direct staff as appropriate.


5.B. APPOINTMENT OF AD HOC CITY COUNCIL SUBCOMMITTEES TO SCREEN COMMISSION AND BOARD APPLICATIONS, TO DETERMINE QUALIFIED APPLICANTS AS PART OF THE 2013-14 ANNUAL RECRUITMENT OF CITY BOARDS AND COMMISSIONS:
RECOMMENDATION: 1) Waive the procedures in Resolution No. 18804 Section 7(b), for the 2013 Annual Recruitment process, to allow for the City Council as a whole, to participate in the screening and interview of applicants for the Planning Commission and the Historic Site Preservation Board; 2) Waive the procedures in Resolution No. 18804 Section 7(b), for the 2013 Annual Recruitment process that provides for the Mayor to select and participate in all subcommittees; and 3) Appoint two-member ad hoc City Council Subcommittees to screen and interview applicants for the following Commission and Boards:

Administrative Appeals Board
Airport Commission
Board of Appeals
BID Advisory Board
Human Rights Commission
Library Board of Trustees
Parks and Recreation Commission
Personnel Board
Public Arts Commission
Rent Review Commission
Sustainability Commission    
VillageFest Board

5.C. APPROVAL OF MEMORANDUM OF UNDERSTANDING FOR THE PALM SPRINGS FIRE SAFETY UNIT THROUGH JUNE 30, 2014:
RECOMMENDATION: 1) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING A MEMORANDUM OF UNDERSTANDING RELATIVE TO WAGES, HOURS, AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR EMPLOYEES IN THE PALM SPRINGS FIRE SAFETY UNIT, FOR THE PERIOD JANUARY 1, 2013, THROUGH JUNE 30, 2014, SUBJECT TO THE UNIT’S RATIFICATION AND EXECUTING THE MEMORANDUM OF UNDERSTANDING;” and 2) Authorize the City Manager to execute the Memorandum of Understanding in a form acceptable to the City Attorney. A5364.

COUNCILMEMBER REPORTS, REQUESTS, AND COMMENTS: Additional general reports, requests, announcements, and comments of staff and/or issues of concern to Councilmembers are briefly presented at this time.

ADJOURNMENT: The City Council will adjourn to Wednesday, May 1, 2013, at 6:00 P.M. Council Chamber, City Hall, preceded by Closed Session, Small Conference Room, City Hall, 3200 East Tahquitz Canyon Way, Palm Springs.

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