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City Council Meeting Agenda and Staff Reports

October 1, 2014

CITY COUNCIL
AND AS SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY
CITY OF PALM SPRINGS, CALIFORNIA

Council Chamber, 3200 East Tahquitz Canyon Way, Palm Springs, California 92262
www.palmspringsca.gov

AGENDA


Steve Pougnet, Mayor
Rick Hutcheson, Mayor Pro Tem
Ginny Foat, Councilmember
Paul Lewin, Councilmember
Chris Mills, Councilmember

City of Palm Springs Vision Statement: Palm Springs aspires to be a unique world class desert community, where residents and visitors enjoy our high quality of life and a relaxing experience. We desire to balance our cultural and historical resources with responsible, sustainable economic growth and to enhance our natural desert beauty. We are committed to providing responsive, friendly and efficient customer service in an environment that fosters unity among all our citizens.

David H. Ready, Esq., Ph.D., City Manager
James Thompson, Chief of Staff/City Clerk
Douglas C. Holland, City Attorney
Geoffrey S. Kiehl, Director of Finance and Treasurer

Any person who wishes to speak regarding an item on the agenda or on a subject within the City’s jurisdiction during the “Public Comments” portion of the agenda must file a “Speaker Card” with the City Clerk BEFORE that portion of the agenda is called. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda.

Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak at a Public Hearing must file a “Speaker Card” with the City Clerk BEFORE the Public Hearing is called.

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204.

Please note, any agenda item which has not been initiated by 10:00 P.M. may be continued to a subsequent meeting.

City Council meetings are webcast live on the City’s website www.palmspringsca.gov and cablecast live on PSCTV Channel 17 and 26.103. Meetings are re-broadcast (following the meeting) on Thursday at 8:00 P.M., Saturday at 1:30 P.M. and Tuesday at 7:00 P.M.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

4:00 P.M. CLOSED SESSION

CALL TO ORDER (Council Chamber):

PUBLIC COMMENT (Council Chamber): This time has been set aside for members of the public to address the City Council on items contained only on the Closed Session Agenda.

RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.

6:00 P.M. REGULAR MEETING

CALL TO ORDER:

PLEDGE OF ALLEGIANCE: Girl Scout Troop 655.

INVOCATION: Pastor David Sanger, Our Savior’s Community Church.

ROLL CALL:

PRESENTATIONS:

REPORT OF CLOSED SESSION:

ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or “no” votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion. The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

1. PUBLIC HEARINGS:

1.A. PARTICIPATION IN THE STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM:
RECOMMENDATION: 1) Open the public hearing and receive public testimony; 2) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AUTHORIZING THE CITY TO JOIN THE STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM, AUTHORIZING THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO ACCEPT APPLICATIONS FROM PROPERTY OWNERS, CONDUCT SPECIAL ASSESSMENT PROCEEDINGS, AND LEVY ASSESSMENTS WITHIN THE TERRITORY OF THE CITY OF PALM SPRINGS, AND APPROVING THE STANDARD FORM ACQUISITION AGREEMENT FOR USE WHEN APPLICABLE;” and 3) Authorize he City Manager execute all necessary documents. A____.


PUBLIC COMMENT: This time has been set aside for members of the public to address the City Council on Consent Calendar and other agenda items; and items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Three (3) minutes assigned for each speaker. Testimony for Public Hearings will only be taken at the time of the hearing.

COUNCILMEMBER COMMENTS: This portion of the meeting is set aside for brief general comments, and/or other issues of concern from members of the City Council.

CITY MANAGER’S REPORT: This time is set aside for the City Manager to update the City Council on important items initiated by staff or previously requested by the City Council.

2. CONSENT CALENDAR:
The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Approval of the Agenda. The title is deemed to be read and further reading waived on any ordinance listed on the Consent Calendar for introduction or adoption.

2.A. REPORT ON THE POSTING OF THE AGENDA:
RECOMMENDATION: Receive and file Report on the Posting of the October 1, 2014, City Council Agenda.

2.B. APPROVAL OF MINUTES:
RECOMMENDATION: Approve the City Council Minutes of
September 17, 2014.

2.C. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS:
RECOMMENDATION: 1) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS FOR THE PERIOD ENDED 8-30-14 BY WARRANTS NUMBERED 418791 THROUGH 418808 TOTALING $33,430.81, LIABILITY CHECKS NUMBERED 1073452 THROUGH 1073473 TOTALING $108,794.47, FIVE WIRE TRANSFERS FOR $48,454.60, AND THREE ELECTRONIC ACH DEBITS OF $1,141,134.13 IN THE AGGREGATE AMOUNT OF $1,331,814.01, DRAWN ON BANK OF AMERICA;” 2) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY WARRANTS NUMBERED 1073474 THROUGH 1073549 IN THE AGGREGATE AMOUNT OF $1,173,727.46, DRAWN ON BANK OF AMERICA;” 3) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY WARRANTS NUMBERED 1073550 THROUGH 1073714 IN THE AGGREGATE AMOUNT OF $1,608,849.57, DRAWN ON BANK OF AMERICA;” 4) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS FOR THE PERIOD ENDED 9-13-14 BY WARRANTS NUMBERED 418809 THROUGH 418826 TOTALING $33,132.20, LIABILITY CHECKS NUMBERED 1073715 THROUGH 1073736 TOTALING $108,609.69, FIVE WIRE TRANSFERS FOR $60,585.60, AND THREE ELECTRONIC ACH DEBITS OF $1,140,117.37 IN THE AGGREGATE AMOUNT OF $1,342,444.86, DRAWN ON BANK OF AMERICA;” and 5) Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF CLAIMS AND DEMANDS BY WARRANTS NUMBERED 1073737 THROUGH 1073914 IN THE AGGREGATE AMOUNT OF $959,583.58, DRAWN ON BANK OF AMERICA.”

2.D. TREASURER’S INVESTMENT REPORT AS OF AUGUST 31, 2014:
RECOMMENDATION: Receive and File the Treasurer’s Investment Report as of August 31, 2014.

2.E. AMENDMENT NO. 5 TO AGREEMENT NO. A6267 FOR THE WELWOOD MURRAY MEMORIAL LIBRARY ARCHITECTURAL SERVICES:
RECOMMENDATION: 1) Approve Amendment No. 5 to Agreement No. A6267 authorizing additional design services for the Welwood Murray Memorial Library in the amount of $11,663.76; and 2) Authorize the City Manager to execute all necessary documents. A6267.

2.F. PURCHASE OF A NEW DELL POWEREDGE SERVER WITH MICROSOFT EXCHANGE, KNOLL POWER TOOLS SOFTWARE AND VMWARE VSPHERE DATA PROTECTION SOFTWARE FOR SERVER BACKUPS NOT TO EXCEED $61,400:
RECOMMENDATION: 1) Approve a purchase order with Dell Computer Corporation, for the purchase of a new Dell PowerEdge Server with Microsoft Exchange, in the amount of $57,610.68; 2) Approve a purchase order with Knoll/Ontrack, for Power Tools software, in the amount of $2,280.90; 3) Approve a purchase order with VMWare, for Vsphere Date Protection software, in the amount of $1,369.00; and 4) Authorize the City Manager to execute all necessary documents.

2.G. RESOLUTION OF SUPPORT FOR THE CREATION OF AN ENVIRONMENTAL EDUCATION CENTER ADJACENT TO THE JOSHUA TREE NATIONAL PARK:
RECOMMENDATION: Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ENDORSING THE CREATION OF AN ENVIRONMENTAL EDUCATION CENTER ADJACENT TO JOSHUA TREE NATIONAL PARK THAT WOULD UTILIZE THE PARK AS AN OUTDOOR, LIVING LABORATORY TO TEACH MIDDLE AND HIGH SCHOOL STUDENTS WHO RESIDE IN SOUTHERN CALIFORNIA, ABOUT DESERT ECOLOGY, HISTORY, ARCHAEOLOGY, SUSTAINABILITY, AND RECREATION.”

2.H. APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE AGUA CALIENTE BAND OF CAHUILLA INDIANS TO CONSIDER ACQUIRING TRIBAL LAND FOR THE DEVELOPMENT OF A SOCCER COMPLEX:
RECOMMENDATION: 1) Approve a Memorandum of Understanding with the Agua Caliente Band of Cahuilla Indians to consider the acquisition of Tribal Land for the development of a soccer complex; and 2) Authorize the City Manager to execute all necessary documents. A____.

2.I. SECOND READING AND ADOPTION OF ORDINANCE NO. 1860 APPROVING PRELIMINARY PLANNED DEVELOPMENT DISTRICT PDD 232 AMND IN LIEU OF A CHANGE OF ZONE FOR A RESIDENTIAL GATED DEVELOPMENT OF 72 SINGLE FAMILY UNITS ON INDIVIDUAL LOTS AND 114 MULTI-FAMILY UNITS IN 19 6-UNIT BUILDINGS ON FOUR LOTS LOCATED ON A ROUGHLY 24-ACRE PARCEL AT THE SOUTHEAST CORNER OF TAHQUITZ CANYON WAY AND FARRELL DRIVE:
RECOMMENDATION: Waive the reading of the ordinance text in its entirety and adopt Ordinance No. 1860, "AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PRELIMINARY PLANNED DEVELOPMENT DISTRICT PDD 232 AMND IN LIEU OF A CHANGE OF ZONE FOR A RESIDENTIAL GATED DEVELOPMENT OF 72 SINGLE FAMILY UNITS ON INDIVIDUAL LOTS AND 114 MULTI-FAMILY UNITS IN 19 6-UNIT BUILDINGS ON FOUR LOTS LOCATED ON A ROUGHLY 24-ACRE PARCEL AT THE SOUTHEAST CORNER OF TAHQUITZ CANYON WAY AND FARRELL DRIVE (CASE 5.1046 PDD 232 AMND / TPM 36767 / TTM 36689)."

2.J. SECOND READING AND ADOPTION OF ORDINANCE NO. 1861 AMENDING SECTION 93.20.09.B.5. OF THE PALM SPRINGS ZONING CODE EXPANDING THE BOUNDARIES OF AREAS WHERE PORTABLE OPEN SIGNS ARE ALLOWED (CASE 5.1202 ZTA):
RECOMMENDATION: Waive the reading of the ordinance text in its entirety and adopt Ordinance No. 1861, "AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING SECTION 93.20.09 OF THE PALM SPRINGS ZONING CODE RELATING TO PORTABLE OPEN SIGNS AND EXPANDING THE BOUNDARIES WHERE SUCH SIGNS ARE ALLOWED."

2.K. APPROVE A CONSULTANT SERVICES AGREEMENT WITH THE FRIENDS OF PALM SPRINGS MOUNTAINS FOR $30,000 TO PREPARE A PLAN FOR PUBLIC TRAILS IN THE CHINO CONE:
RECOMMENDATION: Authorize the City Manager to execute a consultant services agreement with the Friends of Palm Springs Mountains, a California non-profit benefit corporation, in a form approved by the City Attorney, to prepare a plan and apply for and process all approvals necessary for the installation of such public trails. A____.

2.L. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM UPDATE FOR PALM SPRINGS INTERNATIONAL AIRPORT:
RECOMMENDATION: Receive and file the DBE goal for the Palm Springs International Airport for the period of October 1, 2014, through September 30, 2017, for compliance with the airport improvement grant program.

2.M. APPROVE AN AIR SERVICE INCENTIVE PROGRAM FUNDING AGREEMENT WITH AIR CANADA:
RECOMMENDATION: 1) Approve Air Service Incentive funding for Air Canada in an amount not to exceed $50,000; and 2) Authorize the City Manager to execute all necessary documents. A____.

2.N. AMENDMENT NO. 1 TO AGREEMENT NO. A6102 WITH RISELO ENGINEERING SOLUTIONS INC. FOR REPAIR OF AIRPORT BAGGAGE HANDLING SYSTEMS:
RECOMMENDATION: 1) Approve Amendment No. 1 to Agreement No. A6102 with Riselo Engineering Solutions Inc. for replacement, rehabilitation, and annual maintenance of the Palm Springs International Airport baggage handling systems in an amount not to exceed $120,781.48; and 2) Authorize the City Manager to execute all necessary documents. A6102.

2.O. APPROVE TRAFFIC ENGINEERING DESIGN SERVICES BY ALBERT A. WEBB ASSOCIATES FOR THE DESIGN OF PRIORITY BIKE LANE CORRIDORS FUNDED BY MEASURE J (CP 13-32):
RECOMMENDATION: 1) Approve the proposal from Albert A. Webb Associates dated September 22, 2014, for design of Bicycle Corridors as prioritized by the Non-Motorized Transportation Committee and previously approved by the City Council, in the amount not to exceed $38,630 and; 2) Authorize the City Manager to execute all necessary documents. A6443.

2.P. ACCEPT FISCAL YEAR 2014-15 ACCESSING THE PAST GRANT FROM FEDERAL LIBRARY SERVICES AND TECHNOLOGY ACT (LSTA) FUNDS IN THE AMOUNT OF $60,000.00:
RECOMMENDATION: 1) Accept the Fiscal Year 2014-15 Accessing the Past Grant from the California State Library in the amount of $60,000; 2) Authorize Procurement to conduct the bid process in accordance to the requirements of the Grant; 3) Authorize the digitization of The Desert Sun Newspaper Microfilm; and 4) Authorize the City Manager to execute all necessary documents, including the purchase order.

2.Q. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID TRAFFIC SIGNAL ON SUNRISE WAY AT THE BOYS AND GIRLS CLUB AND RALPHS SHOPPING CENTER DRIVEWAY (CP 13-25):
RECOMMENDATION: Approve the Plans, Specifications, and working details for the Sunrise Way at the Boys and Girls Club and Ralphs Shopping Center Driveway and authorize staff to advertise and solicit bids (CP 13-25).

2.R. CHANGE ORDER NO. 2 TO AGREEMENT NO. A6565 WITH MATICH CORPORATION FOR THE 2014 ANNUAL ASPHALT OVERLAY AND RECONSTRUCTION PROJECT (CP 14-04):
RECOMMENDATION: 1) Approve Change Order No. 2 to Agreement No. A6565 in the amount of $205,229.10 with Matich Corporation for the 2014 Annual Asphalt Overlay and Reconstruction Project (CP 14-04); and 2) Authorize City Manager to execute all necessary documents. A6565.

2.S. AMENDMENT NO. 1 TO AGREEMENT NO. A6132 WITH MICHAEL FONTANA AND ASSOCIATES FOR ON-CALL FACILITY CONSTRUCTION OWNERS REPRESENTATIVE SERVICES:
RECOMMENDATION: 1) Approve Amendment No. 1 to an agreement with Michael Fontana and Associates for on-call Facility Construction Owners Representative Services on the public improvements in the Downtown Revitalization Project in the amount of $50,000 with a total contract amount of $75,000; 2) Authorize the City Manager to execute all necessary documents. A6132.

2.T. AMENDMENT NO. 1 TO AGREEMENT NO. A6552 WITH SYMBLAZE, INC. TO DEVELOP AND IMPLEMENT A MARKETING PLAN FOR THE DOWNTOWN AND UPTOWN TROLLEY:
RECOMMENDATION: 1) Approve Amendment No. 1 to Agreement No. A6552 with Symblaze, Inc. for the development and implementation of a marketing plan for the Downtown and Uptown Trolley; and 2) Authorize the City Manager to execute all necessary documents. A6552.

2.U. AMENDMENT NO. 2 TO AGREEMENT NO. A6329 WITH PRAETOR INVESTMENTS, LLC FOR THE SALE OF A 7.8 ACRE PARCEL AT THE NORTHEAST CORNER OF CALLE ALVARADO AND AMADO:
RECOMMENDATION: 1) Approve Amendment No. 2 to Agreement No. A6329 with Praetor Investments, LLC for the sale of a 7.8 acre parcel at the northeast corner of Calle Alvardo and Amado; and 2) Authorize the City Manager to execute all necessary documents. A6329.

EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

3. LEGISLATIVE: None.

4. UNFINISHED BUSINESS:

4.A. DISCUSSION ON THE CONCEPTUAL PLAN CHANGING INDIAN CANYON DRIVE FROM ONE-WAY TO TWO-WAY OPERATION:
RECOMMENDATION: Direct staff as appropriate.

4.B. CITY HALL AND POLICE DEPARTMENT PARKING LOT REPAVING PROJECT, APPROVAL OF PRELIMINARY PLANS, SPECIFICATIONS, AND ESTIMATE, AUTHORIZATION TO BID SUBJECT TO FINAL APPROVAL OF THE CITY ENGINEER AND CITY COUNCIL SUBCOMMITTEE:
RECOMMENDATION: 1) Approve the preliminary plans, specifications and estimate (PS&E) for the City Hall and Police Department Parking Lot Repaving Project; and 2) Authorize Staff to solicit and accept bids subject to final approval of the plans by the City Engineer and the City Council Subcommittee.

5. NEW BUSINESS:

5.A. DISCUSSION OF THE HOMELESS AND UN-HOUSED POPULATION SERVICES AND IMPACTS:
RECOMMENDATION: Direct Staff as appropriate.

COUNCILMEMBER COMMENTS, REQUESTS, AND REPORTS: Additional general comments, reports, announcements, requests of staff and/or issues of concern to Councilmembers are briefly presented at this time.

ADJOURNMENT: The City Council will adjourn to Wednesday, October 15, 2014, at 6:00 P.M. Council Chamber, City Hall, preceded by Closed Session, Small Conference Room, City Hall, 3200 East Tahquitz Canyon Way, Palm Springs.

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