Organizing Your Neighborhood

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Congratulations on deciding to organize your neighborhood. We hope you are as excited about creating a new neighborhood organization as we are in welcoming you.

Toolbox Downloads

Neighborhood Organizing Toolbox

This toolbox section of the website is where you’ll find information, forms, and tips and advice to guide you. If you have questions, please contact Denise Goolsby, Officer of Neighborhoods Manager, who will provide you with answers or put you in touch with a representative of an existing neighborhood organization who will lend their insight and experience to your effort.

10 Easy Steps for Organizing your Neighborhood

  1. Solicit help from a couple of your neighbors. The more people involved, the greater chance for success and the easier the effort.
  2. Determine what your neighborhood boundaries should be. The City’s Director of Neighborhood and Community Relations can help you with this.
  3. Download the Neighborhood Organization Application, Petition Form, and Sample ByLaws.
  4. Find a place to hold your first neighborhood meeting at a time and day that is convenient for most people and that can accommodate a crowd. City staff can offer guidance on this too.
  5. As you prepare to mail your meeting notice, go to a title company and get the addresses for every property within the proposed boundaries of your neighborhood organization.
  6. Write a letter inviting people to your first meeting. (Click here for a sample letter).
  7. Put together an agenda for your first meeting and include it with the letter. (Click here for a sample agenda).
  8. Mail the letter with the agenda about two weeks before the meeting.
  9. If you’d like to place signs in your neighborhood a week before the meeting, contact Phil Strout to find out how they do it in their neighborhood.
  10. Make sure to invite the City’s Director of Neighborhood and Community Relations to the meeting.

At your first meeting make sure to:

  • Have a sign-in sheet where people will write their name, address, phone number and e-mail address.
  • Provide name tags and markers so people can learn each other’s name.
  • Have flip charts for listing what people have to say.
  • Start on time and keep it between an hour or 90 minutes in length.
  • Follow the agenda.
  • Refreshments are nice, but not mandatory. (No one needs cookies, but who doesn’t like them?)

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