The City works closely with diverse neighborhoods and elected representatives to assess local needs and identify funding priorities as identified its Consolidated Plan.
In late December/early January of every year, the Department of Community & Economic Development announces the Community Development Block Grant (CDBG) Request For Proposals (RFP) process. The Community & Economic Development department conducts an RFP Workshop in early February for an opportunity of prospective applicants to seek technical assistance, an overview of ADA and Section 504 accessibility guidelines, and answers to specific questions. Local non-profit agencies and organizations, as well as City Departments, respond to the RFP by meeting at least one of the City’s funding priorities.
The RFP respondents submit final applications in February and those RFP packets received are presented to the CDBG Citizen's Advisory Committee (CAC). The Citizen's Advisory Committee was established by the City Council as a part of the City’s required CDBG Citizens Participation Plan. The Citizen's Advisory Committee represents a broad section of the community; the senior population, individuals living with HIV/AIDS, low-income neighborhood and three City Commissions – Human Rights, Parks & Recreation and Planning.
The Citizen's Advisory Committee holds the first public hearing in February. Staff briefs the Committee on the past year’s CDBG activities, including the status of projects, the Consolidated Annual Performance and Evaluation Report, entitlement funding, timely expenditure scrutiny by HUD, and the current administration’s proposed budget. The public hearing is held to receive testimony from organizations submitting proposals, allow Committee members to question the respondents, and receive public comments from community members. The Committee ranks the proposals and recommends dollar awards which are presented to the City Council in April for their consideration.
The April City Council Meeting also represents the second Public Hearing of the two required public hearings. After City Council approves the activities and funding of the Annual Action Plan, the plan is then available for a thirty-day public comment period prior to its submittal to HUD by May 15th.
The CDBG Program Year is consistent to the City’s Fiscal Year (July 1 - June 30). Once HUD approves the City’s Annual Action Plan and its activities, typically around August/September, CDBG Subrecipient Agreements and Inter-Departmental Memorandums of Understanding are executed to provide the needed program and services.